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Emergency Route Working Group (ERWG) Report of Recommendations to the Secretary of Transportation
December 2018

Appendix B: Emergency Route Working Group Committee Meeting Agendas

Emergency Route Working Group
U.S. Department of Transportation Conference Center
1200 New Jersey Ave. SE
Washington, DC 20590

AGENDA

Monday, January 9, 2017
8:30 a.m. Getting Started – Administrative
9:00-9:30 Welcome and Introductions
  • Crystal Jones
    • Lead Transportation Specialist – Designated Federal Officer
      Office of Freight Management and Operations
      Federal Highway Administration
  • Michael Callahan
    • Vice President and Chief Executive Officer, Electric Cooperative of Mississippi
      Chairperson – Emergency Route Working Group
  • Bill Wondrachek
    • Director Freight Engineering, Wisconsin Department of Transportation
      Vice Chairman – Emergency Route Working Group
9:30-9:45 Scope of the Committee
9:45-10:45 Scoping of the problem by ERWG members – with Public Comments
10:45-11:00 Break
11:00-11:45 Federal and State Roles – Vehicle Size and Weight and Special Permitting
- with Public Comments and Committee Discussion
  • John Berg
    Program Manager – FHWA Vehicle Size and Weight
  • Matthew Hedge
    Special Hauling and Permit Manager
    Pennsylvania Department of Transportation
11:45-12:15 Literature review of Special Permitting during Emergency Response and Recovery – with Public Comments and Committee Discussion
  • Laurence O'Rourke – ICF
12:15-12:30 Preparatory for Afternoon Session
12:30-1:30 Lunch
1:30-3:30 Discussion of Topical Areas for ERWG Consideration and Deliberation
  • Do impediments currently exist that prevent expeditious State approval of special permits for vehicles involved in emergency response and recovery?
  • Is it possible to pre-identify and establish emergency routes between States through which infrastructure repair materials could be delivered following a natural disaster or emergency?
  • Can a State pre-designate an emergency route as a certified emergency route if a motor vehicle that exceeds the otherwise applicable Federal and State truck length or width limits may safely operate along such route during periods of declared emergency and recovery from such periods?
  • Can an online map be created to identify each pre-designated emergency route, including information on specific limitations, obligations, and notification requirements along that route?
3:30-3:45 Break
3:45-4:30 Advice and Recommendations on Best Practices
4:30 Adjourn

Emergency Route Working Group
U.S. Department of Transportation Conference Center
1200 New Jersey Ave. SE
Washington, DC 20590

AGENDA

Thursday, February 16, 2017
8:30 a.m. Getting Started –
Crystal Jones, DFO
Chairman Michael Callahan
9:00 - 9:45 International Registration (IRP)

International Fuel Tax Agreement (IFTA)

Bob Pitcher – American Trucking Association
9:45 - 10:00 Transition to Breakouts
10:00 – 12:00 Breakout Sessions
  • Richard Cofer – Utilities
  • Bill Wondrachek – State DOT and Enforcement Agencies
  • Dave Schilling – Federal Agencies and Others
12:00 - 1:00pm Lunch
1:00 – 2:30 Breakouts Continued
2:30 – 3:00 Break
3:00 – 4:00 Breakout Report Outs
4:30 Wrap-up and Adjournment

Emergency Route Working Group
1200 New Jersey Ave. SE
Washington, DC 20590
US DOT Conference Center

Connect to the meeting via webinar please use the following link https://connectdot.connectsolutions.com/freight/ and join the audio portion at 1-877-336-1839 - Access code 9250959.

AGENDA

Wednesday, May 10, 2017
8:30 – 9 a.m. Opening Remarks
9 —11:30 a.m. Recommendations and Advice (Utilities perspective)
11:30 a.m.—1 p.m. Lunch
1 —3:00 p.m. Recommendations and Advice (Federal perspective)
3:00 p.m. Break
3:30–4:30 p.m. Recommendations and Advice (State Department of Transportation and enforcement perspective)
4:30 p.m. Wrap-up and Adjournment for the day

Thursday, May 11, 2017
8:30 —9 a.m. Opening Remarks
9–10:30 a.m. Recommendations and Advice (State Department of Transportation and enforcement perspective, continued from May)
10:30 a.m.—12 p.m. ERWG Report to the Secretary of Transportation (Outline Discussion)
12:00–12:30 p.m. Outstanding Issues and topics for additional deliberation
12:30 p.m. Wrap-up and Adjournment

Emergency Route Working Group
US DOT Conference Center
27 June – Media Center 8:30 am to 4:30 pm
28 June – Oklahoma Room ABC 8:30 to 12:30pm
1200 New Jersey Ave. SE, Washington, DC 20590

AGENDA

Tuesday, June 27, 2017
8:30 AM – 9:00 AM Getting Started
  • Crystal Jones, DFO
  • Chairman Michael Callahan
9:00 AM - 12:00 PM Draft Report to the Secretary – Discussion
12:00 PM - 1:30 PM Lunch
1:30 PM – 3:00 PM Draft Report to the Secretary – Discussion
3:00 PM – 3:15 PM Break
3:15 PM – 4:30 PM Recommendation Prioritization and Action Planning
4:30 PM Adjournment for the Day

Wednesday, June 28, 2017
9:00 AM - 11:00 AM Recommendation Prioritization and Action Planning
11:00 AM - 11:15 AM Break
11:15 AM - 12:30 PM Next Steps
12:30 PM Meeting Adjournment

Emergency Route Working Group
1200 New Jersey Ave. SE, Washington, DC 20590
US DOT Conference Center

Connect to the meeting via webinar please use the following link: https://connectdot.connectsolutions.com/freight/
and join the audio portion at 1-877-336-1839 - Access code 9250959.

AGENDA

Tuesday, August 8, 2017
9:00 a.m. Getting Started
Crystal Jones, DFO
Chairman Michael Callahan
Meeting Minutes
9:30 a.m. – 10:30 a.m. Public Comments
10:30 a.m. Break
10:45 a.m. – 12:00 p.m. Review and comment on Report to the Secretary
12:00 p.m. – 1:00 p.m. Lunch
1:00 p.m. – 3:00 p.m. Review and comment on Report to the Secretary
3:00 p.m. – 3:30 p.m. Break
3:30 p.m. – 4:15 p.m. Review and comment on Report to the Secretary
4:15 p.m. Wrap-up and Adjournment for the day

Wednesday, August 9, 2017
9:00 a.m. – 11:00 a.m. Review and comment on Report to the Secretary
11:00 a.m. – 12:00 p.m. Open Topics
12:00 p.m. Wrap-up and Adjournment for the day

Emergency Route Working Group
US DOT Conference Center
27 September – Room 5 – 8:30 am to 4:30 pm
28 September – Room 8,9,10 – 8:30 to 12:30 pm
1200 New Jersey Ave. SE, Washington, DC 20590

AGENDA

Wednesday September 27
8:30 am Getting Started

Crystal Jones, DFO

Chairman Michael Callahan
8:45 am – 9:00 am Minutes from Last Meeting
9:00 am – 9:30 am Public Comments and Response
9:30 am – 10:30 am IBTTA | International Bridge, Tunnel and Turnpike Association
Neil Gray, Dir. Of Govt. Affairs Informational presentation on tolling interoperability and tolling operations during emergency response and recovery
10:30 am Break
10:45 am – 12:00 pm Lessons Learned from recent operations (e.g. Irma and Harvey)
12:00 pm – 1:00 pm Lunch
1:00 pm – 3:00 pm Draft Report to the Secretary – Discussion
3:00 pm – 3:15 pm Break
3:15 pm – 4:30 pm Draft Report to the Secretary – Discussion
4:30 pm Adjournment for the Day

Thursday, September 28, 2017
8:30 am – 11:00 am Refinement of Recommendations, Prioritization and Action Planning
11:00 am – 11:15 am Break
11:15 am – 12:00 pm Next Steps
12:00 pm Meeting Adjournment
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