Managing Travel for Planned Special Events: First National Conference Proceedings

December 1-3, 2004
New Orleans, Louisiana

NOTICE

This document is disseminated under the sponsorship of the Department of Transportation in the interest of information exchange. The United States Government assumes no liability for its contents or use thereof.

Technical Report Documentation Page

1. Report No.
FHWA-HOP-05-017

2. Government Accession No.

3. Recipient's Catalog No.

4. Title and Subtitle
Managing Travel for Planned Special Events: First National Conference Proceedings

5. Report Date
February 2005

6. Performing Organization Code

7. Author(s)
Katherine F. Turnbull

8. Performing Organization Report No.
Report

9. Performing Organization Name and Address

Texas Transportation Institute
The Texas A&M University System
College Station, TX 77843-3135

Prime Contractor:
Battelle
505 King Ave.
Columbus, OH 43201-2693

10. Work Unit No.

11. Contract or Grant No.
DTFH61-01-C-00182
Task No. BA82B010

12. Sponsoring Agency Name and Address
Office of Operations
Federal Highway Administration
400 Seventh Street
Washington, D.C. 20590

13. Type of Report and Period Covered
Technical

14. Sponsoring Agency Code
FHWA-HOTO-1

15. Supplementary Notes
Laurel Radow, FHWA Office of Transportation Operations, Office of Operations, Contracting Officer Technical Representative (COTR)

16. Abstract

This report documents the proceedings of the Managing Travel for Planned Special Events: First National Conference. The Conference was held in New Orleans, Louisiana on December 1-3, 2004. The proceedings summarize the presentations from the plenary sessions and the breakout sessions. The breakout sessions were organized into eight tracks. The topics of these eight tracks were Regional Planning and Coordination; Event-Specific Operations Planning; Traffic Management and Security Plans for Stadiums and Arenas; Intelligent Transportation Systems (ITS) Support and Applications; Traffic Management Plans; Transit and Travel Demand Management; Security and Contingency Planning; and Traffic Management Team Day-of-Event Activities.

These planned special events are important components of the economy wherever they are held, whether in major cities, small communities, or rural venues. In addition, planned special events can greatly affect the area's traffic and the transportation system. Managing travel for special events requires the coordinated efforts of transportation and transit agencies, law enforcement and emergency services departments, security personnel, venue operators, and other groups. These proceedings provide information of use to transportation professionals and other individuals in planning and operating transportation systems for special events.

This document may be found at the FHWA website http://ops.fhwa.dot.gov/program_areas/sp-evnts-mgmt.htm

17. Key Words
Planned special events, special events, special venues, and traffic management.

18. Distribution Statement
No restrictions. This document is available to the public through NTIS:
National Technical Information Service
5285 Port Royal Road
Springfield, Virginia 22161

19. Security Classif.
(of this report)
Unclassified

20. Security Classif.
(of this page)
Unclassified

21. No. of Pages
141

22. Price

Form DOT F 1700.7 (8-72) Reproduction of completed page authorized

Managing Travel for Planned Special Events: First National Conference

December 1-3, 2004

New Orleans, Louisiana

Conference Proceedings

Editor

Katherine F. Turnbull

Texas Transportation Institute
The Texas A&M University System

Typing, Graphics, and Editorial Assistance

Bonnie Duke
Gary Lobaugh
Tobey Lindsey

Texas Transportation Institute
The Texas A&M University System

The preparation of these proceedings was funded by the Federal Highway Administration, United States Department of Transportation

Managing Travel for Planned Special Events: First National Conference

Conference Sponsors

American Association of State Highway and Transportation Officials
American Public Transportation Association
American Public Works Association
Federal Highway Administration
Institute of Transportation Engineers-ITS Council
ITS America - Transportation System Operations & Planning Forum
National Main Street Center, National Trust for Historic Preservation
Public Technology, Inc.
Transportation Research Board: Freeway Operations Committee and the Traffic Signal Systems Committee
Traveler Information 511 Coalition

Conference Planning Committee

Walter H. Kraft, PB Farradyne, Inc., Conference Chair
Scott Boyle, Louisiana Department of Transportation and Development
Peter Briglia, Washington State Department of Transportation
Rich Cunard, Transportation Research Board
John Exnicios, Urban Systems, Inc.
Stephany Hanshaw, Virginia Department of Transportation
Robert Hicks, Public Technology, Inc.
Valerie Kalhammer, American Association of State Highway and Transportation Officials
Martin Knopp, Federal Highway Administration
Steve Latoski, Dunn Engineering Associates, P.C., Program Chair
Jon Obenberger, Federal Highway Administration
Regina Parker, ITS America
Laurel Radow, Federal Highway Administration, Publicity Chair
Joe Stapleton, Los Angeles Department of Transportation
Steve Strength, Louisiana Department of Transportation and Development, Local Arrangements Chair
Rich Taylor, ITS America
Tom Urbanik III, University of Tennessee
James Wright, Minnesota Department of Transportation

Managing Travel for Planned Special Events: First National Conference

Local Arrangements Committee

Steve Strength, Louisiana Department of Transportation and Development
Mary Stringfellow, Federal Highway Administration, Louisiana Division
Scott Boyle, Louisiana Department of Transportation and Development
John Exnicios, Urban Systems, Inc.
Chris Morvant, Louisiana Department of Transportation and Development
Susan Treadway, Jefferson Parish
Tom Swanson, PB Farradyne, Inc.
Doug Robert, Jefferson Parish (Retired)
Johnny Bordelon, Regional Planning Commission
Elmer Darwin, City of New Orleans

Additional Assistance Provided By

Lam Nguyen, Louisiana Department of Transportation and Development
Corbett Hollier, Louisiana Department of Transportation and Development
Claude Stanley, Louisiana Department of Transportation and Development
Francis Nguyen, Louisiana Department of Transportation and Development
Charles Adams Louisiana Department of Transportation and Development
Kevin Moore, Jefferson Parish
Allen Yrle, City of New Orleans
Elizabeth Delaney, PB Farradyne, Inc.
John Broemmelsiek, Federal Highway Administration

OPENING SESSION — NATIONAL, STATE, AND LOCAL PERSPECTIVES

Welcome, John Corbin

Comments and Perspectives from the U.S. Department of Transportation, Regina McElroy

Welcome from the Louisiana Department of Transportation and Development, Gordon Nelson

Welcome from the City of New Orleans, Major Ray Burhart

PLENARY SESSION — A MULTIDISCIPLINARY VIEW

Managing Travel for Planned Special Events: What, Why, and Benefits, Walter Dunn

Transit Comments and Perspectives, Bill Millar

Special Events in Los Angeles – Law Enforcement and Traffic Management Working Together. Captain Charles Roper and Aram Sahakian

BREAKOUT SESSIONS — REGIONAL PLANNING AND COORDINATION

PANEL SESSION

High Plains Coalition