Appendix 5 - Detailed Results of Public Sector Questionnaire

Appendix 5

Detailed Results of Public Sector Questionnaire

Q2: What type of organizations are receiving data directly from you?
	Yes	No	Did not answer
Other public agencies	31	2	1
Local television or cable TV stations	27	6	1
Traffic reporting organizations	26	7	1
Local radio stations	22	11	1
Private sector Internet Service Providers	18	15	1
Other	13	20	1
Local newspapers	11	22	1

Q3: What types of data do you share?
	Electronic/digital		Verbal		Video
	Private	Public Org.	Private	Public Org.	Private	Public Org.
Highway/real-time	25	24	18	19	22	23
Highway/static	20	22	14	12	0	2
Transit/real-time	2	4	1	4	0	3
Transit/static	5	7	0	4	0	1

Q4: Why do you share these data? (Check all that apply and prioritize from 1 = most important to 5 = least important)
	Rank						Average rank
	1	2	3	4	5	None	Average rank
My organization is currently participating as an institutional partner in a regional program that requires my agency to share data.	3	8	7	11	2	3	3.0
My organization has received data solicitations from the private and public sectors.	3	5	9	11	2	4	3.1
To enhance coordination levels among the region's transportation agencies to improve overall travel conditions.	19	6	6	1	0	2	1.7
My organization has an internal policy to use traveler information to improve utilization of the transportation system.	5	13	10	5	0	1	2.5
Other	3	1	0	1	23	6	4.4

Q5: Does your organization have a formal policy about sharing data?
Yes	18
No	16
No answer	0

Q5a: When was the policy issued?
2000s	2
1990s	5
1980s	1
1970s	1
Don't know/missing	5
Refer to Statewide policy	4
Total	18

Q5b: Why was the policy developed? (check all that apply)
Agency desires to help disseminate traveler information	10
To establish process for handling requests being made for agency data	12
Other	8

Q6a: For recipients outside of your organization, are agency views regarding data sharing expressed in:
	Yes	No	No answer
Contract or agreements with recipients?	9	7	0
Training or procedure manuals?	2	11	3

Q6b: Do you have plans for issuing a formal policy?
Yes	6
No	8
No answer	2

Q6b: Why, or why are you not planning?
	Yes	No
Agency desires to help disseminate traveler information	5	1
To establish process for handling requests being made for agency data	5	1
Other	1	5

Q7: When you share data with other entities is a written agreement required?
Always	17
Sometimes	12
Never	4
No answer	1
Total	34

Q8: Have you sought to recover revenue from the use of your data beyond the costs of making them accessible?
Yes	11
No	23
No answer	0

Q8a: Have such arrangements been successful?
Yes	6
No	4
No answer	1

Q8b: Would you recommend revenue sharing to other public agencies?
Yes	8
No	1
No answer	2

Q9: Does your agency have any exclusive arrangements with entities for getting access to your data?
Yes	5
No	28
No answer	1

Q9a: Are such arrangements intended to:
	Yes	No
Maximize the return to the agency for use of the data?	2	3
Minimize burden on the agency by creating a broker or distribution channel for the data?	4	1
Other?	2	3

Q9b: Does your agency fund or subsidize such entities for disseminating data?
Yes	1
No	4

Q10: Which, if any, of the following arrangements regarding data sharing apply?
	Yes	No	No answer
User reimburses agency for its costs to provide data	8	26	0
User pays for its own hardware, communications, or software costs for accessing the data	28	6	0
User required to share a portion of the revenue generated from its business	7	27	0
User makes in-kind contribution (e.g. sharing part of a communications fiber)	7	27	0
User makes its "value added" information available to the agency for internal use.	14	20	0
Any other forms?	1	32	1

Q10: Agencies by the number of arrangements regarding data sharing
Number of arrangements	Number of agencies
0	5
1	6
2	12
3	9
4	2
5	0
6	0
No answer	0
Total	34

Q11: When you share data with other entities, are there conditions that you place on accessing data?
Yes	28
No	6
Total	34

Q11 (part 2): If "Yes" check all that apply
	Yes	No	No answer
Technical specifications (e.g., hardware or software required)	14	17	3
Restriction on use (e.g., depiction of injury or identity on video images)	18	14	2
Acknowledgement of the source (e.g., use of logo, verbal mention)	25	7	2
Any other conditions?	4	26	4

Q11: Agencies by the number of restrictions
Number of restrictions	Number of Agencies
0	7*
1	7
2	7
3	12
4	1

* Includes one agency that answered yes
to having a restriction, but provided none.

Q12: How do entities retrieve the data from your system from a technical and/or physical perspective?
Fax	14
Internet	20
Direct connection	29
e-mail	10
pager	1
phone	6
Radio	4
Bulk mailing	1
Kiosk (public internet)	1
TV	1

No answer	1

Q13: Is there a limit to the number of entities that can simultaneously access your system for data?
Yes	16
No	18
No answer	0

Q14: Does your agency currently (or have plans to) deliver traveler information directly to the public?
Yes	32
No	2
No answer	0

Q14 (part 2): If "Yes" check all that apply
	Yes	No	No answer (answered "No" on Q14 part one)
VMS/CMS	25	7	2
HAR	18	14	2
Web pages	30	2	2
Interactive voice response (automated telephone)	17	15	2
Operator assisted telephone	10	22	2
Kiosks	19	13	2
Other	12*	21	1

* includes one who answered no to question 14

Q15: What traveler information is made available to the public by private entities in your region, such as Metro Networks or local television stations?
	Yes	No	No answer
Traffic and road conditions	33	0	1
Incident information	32	1	1
Transit delays	11	22	1
Special events information	23	10	1
Planned construction information	29	4	1
Other	5	28	1

Q16: Do you have a common format for distribution of data to the private sector and to public agencies?
Yes	20
No	13
No answer	1

Q17: In your view, is there a need for a national or industry-wide standard format for sharing or archiving of travel related data?
Yes	26
No	7
No answer	1

Q18: In your view, which, if any, federal activities regarding travel data dissemination would be helpful?
	Yes	No	No answer
Information distribution or technical assistance regarding best or common practices?	22	12	0
Development of guidelines	25	9	0
Promulgation of regulation or statute	3	30	1
Other activities	3	30	1

Q19: Overall, how effective have your organization's data sharing methods been in meeting its objectives? Rank yourself from 1 to 5 with 1 = least effective and 5 = completely effective
Success Rank	Number of Agencies
1	0
2	5
3	7*
4	15
5	6
no answer	1
Total	34
Average	3.7

* includes one who ranked themselves 3.5

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